Finance Administrator

Position Summary:

The Finance Administrator will collect outstanding invoices, obtain accurate cash application data, research and isolate payment discrepancies, understand and build a positive relationship with our customers, process vendor invoices, and liaise with suppliers to resolve payment issues.

Responsibilities of Position:

1. Maintain a schedule of customer contact to ensure prompt payment according to commercial terms.

2. Match vendor invoices with purchase order and receiver.

3. Enter data to cost and process invoice for accurate on time payment.

4. Manage conversion of payment data from the customer into a usable format for cash posting.

5. When applicable perform 2 way match on-line (purchase order & receiver), process for payment.

6. Where necessary contact the customer and/or IT when there are issues.

7. Identify and document all customer adjustments to payment including, but not limited to, pricing differences, quantity discrepancies, intercompany transfers, excess freight charges, scrap, rework and labor cost claims.

8. Submit adjustments through the appropriate channels.

9. Monitor and follow up for timely completion.

10. Maintain files of all the documentation backing up payments/adjustment/etc.

11. Assist the Accounts Receivable Manager, North American Treasurer and Shared Services Director as needed.

12. Lead and direct project work teams.

13. Rely on experience and judgment to plan and accomplish goals with minimal supervision.

14. Occasional travel may be required (<25%).

15. Accurately accrue unprocessed invoices and receivers at month end.

16. Identify and resolve price and quantity discrepancies on invoices through communications with purchasing and/or plant personnel.

17. Assist users and vendors to resolve problems as requested.

18. Maintain A/P files for your vendors.

19. Performs related duties and special projects as assigned.

Skill Requirements:

1. Foreign language (verbal and written) a plus, especially Spanish, French, German.

2. Regular and predictable attendance.

3. Knowledgeable with a variety of finance/accounting/treasury concepts, practices and procedures.

4. Knowledge of on-line data match and/or E-Commerce applications helpful.

BPCS and SharePoint experience preferred.

5. Accounting experience at the G/L level is preferred.

6. Strong analytical ability.

7. Self directed with a high degree of self motivation, personal initiative, and independent action to arrive at a solution.

8. Demonstrate effective time management to accomplish assigned tasks.

9. Advanced computer skills and abilities with Microsoft Office products.

10. Strong proficiency in Excel including the ability to find and adapt new formulas and/or combine multiple formulas, where necessary, to maximize work efficiency.

11. Able to program Excel macros.

12. Must be self motivated to learn new skills when such skills are lacking, and to teach new skills when such skills have been acquired.

13. Excellent written and verbal communications skills

Experience Requirements:

1. Three to four years of related experience with the above concepts, practices and procedures.

Licensing or Special Certification Requirements:

1. Valid driver's license.

2. Passport (optional)

Physical Requirements:

1. Ability to work at a personal computer for extended periods of time.

2. Occasional travel may be required (<25%).

Working Conditions:

1. Occasionally lifts and carries up to 25 pounds.

2. Some of work time is spent standing, walking, lifting and bending.

3. Works within an automotive components manufacturing office setting and may be exposed to heat, cold and fumes/chemicals.

Education: